Administrator

Processing Vehicle Deal Files

- Process a vehicle order when signed off in full by Management

- Experian check part exchange and assign key number

- Add Cared4 / You+ folder and associated checklists

- Order new vehicle using ROCKET model code print

- Complete customer information screens taking care with email

- Ensure order confirmation screens are counter-signed twice

- Set the vehicle up for invoicing in CDK/vehicle stock books

- Enter deposit contributions/222 offers are appropriate

- For used process CARED4 warranty and enews and complete V5 for taxing

- For new send thank you email and accessory mailer via post

Preparing for Deliveries

- Monitor vehicle delivery calendar regularly

- Update the transport instructed file

- Receipt in vehicle arrivals and send email notification

- Ensure Used vehicles are taxed at the post office in advance and receipts retained on deal file

- New vehicle to be registered on AFRL - Correctly!

- Ensure lines are pushed to workshop to internal work

Filing Paperwork After Delivery

- Use the deal file checklist to ensure file is fully complete; do not file if there are queries

- VMC a retail part exchange and ensure CARED4 checkline has been pushed

- File purchase invoices separately and check for VAT purchase invoices for VAT qualifying stock

Other

- Bring used vehicles into stock - Experian, VMC and Cared4 Line

- Create new stock records for stock vehicles, demonstrators and pre-reg's

- Ensure accurate conversion to used - complete MID (Insurance) and request funding

- Monitor demonstrators / Customer vehicle programme by maintain board and FDR

- Keep locations accurate in vehicle stock books for vehicle movements

- Keep records for: Company fleet mileages, compound cards & service plans

- Understand NMGB campaign in particular consumer offers and loyalty programmes.

- Any other ad-hoc request from Managers or Company Directors